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Weybridge Litter Busters is committed to protecting your personal information and data.

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By registering via the Weybridge Litter Busters website to become a volunteer, supporter or engaged interested party you are agreeing to Weybridge Litter Busters collecting the minimum amount of information required to:

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• Sign up, coordinate volunteers and organise events

• Keep supporters, volunteers and the those interested in Weybridge Litter Busters, informed, educated and engaged

• Allow us to stay in touch with occasional updates, or newsletters sent via email and to make contact via telephone, text message and other digital communications as part of volunteering activities and event coordination.

• Allow us to coordinate and facilitate the adoption and clean up of individual public and other spaces among volunteers by sharing contact information among those volunteers.

• Show on a public map who has adopted a street or space (first names only).

• No child aged under 18 is permitted to register via the website.  Litter Busters takes the protection of children extremely seriously. 

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The information we collect may include First and Second Names, email addresses, telephone number/s and consent given.   We also take information to determine who is registering (individual, family, club, business, organisation etc). By 'adopting' a street for volunteering efforts, volunteers may also be providing a general location of their place of residence.  Volunteers have their first names placed on a public map to show that an area or street has been adopted.

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The collection of this information allows Litter Busters to provide information relevant to individual demographics and audiences.

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In addition, the Wix website hosting and Google analytics services Weybridge Litter Busters uses as part of running a website also processes and captures data related to the computers, devices and IP locations of visitors.

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When registering with Weybridge Litter Busters via the website volunteers and supporters are asked to give consent to both the use of their data in accordance with the following GDPR-related regulations and the use of cookies.

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Please also read the About section. 

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More details are as follows:

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Use of cookies: 

 

The sites Weybridge Litter Busters uses will use:

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• Necessary cookies: Necessary cookies enable core functionality such as security, network management, and accessibility. You may disable these by changing your browser settings, but this may affect how the website functions.

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• Analytics cookies: Analytics cookies

We'd like to set Google Analytics cookies to help us to improve our website by collecting and reporting information on how you use it.    

Google and Wix use these cookies to collect information about your visit to the Weybridge Litter Busters website, the content you viewed, the links you followed and information about your browser, device, and your IP address. This helps Weybridge Litter Busters determine what pages and content are of interest to visitors so communications with you can potentially be more engaging, personal and relevant. 

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Types of Cookies

In general, the cookies initially placed on the Wix website that hosts the Weybridge Litter Busters site may be categorised as essential cookies. The table below shows the cookies used on Wix sites:

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To learn more about cookies and how cookies, history and browsing data for all major browsers visit this site.

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GDPR Privacy Notice

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1. What is the Purpose of this Document?

Weybridge Litter Busters  is committed to protecting the privacy and security of your personal information.

This privacy notice describes how we collect and use personal information about you in accordance with the General Data Protection Regulation (GDPR). 

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Weybridge Litter Busters is the  "data controller" and is required under data protection legislation to notify you of the information contained in this privacy notice.

 

2. Data Protection Principles

We will comply with data protection law. This says that the personal information we hold about you must be:

1. Used lawfully, fairly and in a transparent way;

2. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes;

3. Relevant to the purposes we have told you about and limited only to those purposes;

4. Accurate and kept up to date;

5. Kept only as long as necessary for the purposes we have told you about;

6. Kept securely.

 

3. Information relating to all users of our websites

The Google analytics or Wix web hosting service used by Weybridge Litter Busters may process data about your use of our website and services ("usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.

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3.1 Our use of Cookies

 Cookies (small text files placed on your device) and similar technologies may be placed on your computer or devices. Cookies allow us, among other things, to analyse how our websites and online services are performing.

You have a variety of tools to control cookies, including browser controls to block and delete cookies, controls from some third-party analytics service providers to opt out of data collection and in application settings to control which cookies we will use. Your browser and other choices may impact your experiences with our products.

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3.2 Use of third party websites

Our websites may include hyperlinks to third party websites.

We have no control over, and are not responsible for, the privacy policies and practices of third parties, we advise you read the privacy policy of third party sites before entering personal data on these sites.

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3.3 How Secure is my Information with Third-Party Service Providers?

All our third-party service providers and other entities in the group take appropriate security measures to protect your personal information. 

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3.4 What About Other Third Parties?

We may need to share your personal information with a regulator or to otherwise comply with the law.

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3.5 Data Security

There are security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to the Weybridge Litter Busters website administrators.  We will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

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3.6 Your Rights in Relation to Your Personal Information

Under certain circumstances, by law you have the right to:

• Request access to your personal information (commonly known as a "data subject access request"). 

• Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

• Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information.

• Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

If you want to review, verify, correct or request erasure of your personal information, please contact James East via litterbusters@elmbridge.online in writing. 

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3.7 Your Duty to Inform us of Changes

Please keep us informed if your personal information changes during your relationship with us.

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3.8 Data Breaches

Action upon Discovery of a Breach. On finding or causing a breach, or potential breach, the details of the breach will be recorded and an assessment of the actions necessary to mitigate any harm that might result from the breach will be conducted. 

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3.9 Data Retention

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for.

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3.10 Right to Withdraw Consent

In the circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact James East via litterbusters@elmbridge.online in writing.  Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

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3.11 Contacting us

You can contact us via our website contact form or via  litterbusters@elmbridge.online 

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3.12 Changes to this Privacy Notice

We reserve the right to update this privacy notice at any time. We may also notify you in other ways from time to time about the processing of your personal information.

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4.1 The Categories of Information We Hold About You

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We will collect, store, and use the following categories of personal information about you:

• Personal contact details such as name,  email addresses, telephone numbers, and potentially your street address.

• Photographs and video you may have shared with us.

4.2 How is Your Personal Information Collected?

We collect personal information through the Weybridge Litter Busters website and social media. Supporters are asked to ‘opt-in’ to receive information by providing some or all of the personal information listed above.  Supporters will also be asked if they wish to receive our email news updates, giving more information on our other work. Supporters will ‘opt-in’ to receive these email news updates.

 4.3 How We Will Use Information About You

We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:

1. Where we need to email you with information on the campaign you have chosen to support or with our email news updates

2. Where we need to comply with a legal obligation.

We may also use your personal information in the following situations, which are likely to be rare:

1. Where it is needed in the public interest.

4.4 Situations in Which We Will Use Your Personal Information

The situations in which we will process your personal information are listed below:

• Compiling, sorting and updating lists of supporters of a campaign

• Compiling, sorting and updating the list of supporters signed up to receive our email news updates

• Contacting you with email updates on our campaigns

• Contacting you with our email newsletter, where you have signed up to receive this

4.5 Data Sharing

We will share your personal information with third parties where required by law, where it is necessary to administer our relationship with you or where we have another legitimate interest in doing so.

We may have to share your data with third party service providers.

We require third parties to respect the security of your data and to treat it in accordance with the law.

We may transfer your personal information outside the EU. If we do, you can expect a similar degree of protection in respect of your personal information.

4.7 Why Might You Share My Personal Information with Third Parties?

We will share your personal information with third parties where required by law, where it is necessary to administer the working relationship with you or where we have another legitimate interest in doing so.

4.8 Which Third-Party Service Providers Process my Personal Information?

"Third parties" includes third-party service providers such as Google and Wix

(i) Google Analytics  (www.policies.google.com/privacy?hl=en)

We use Google Analytics to monitor how our websites and webpages are used by visitors to our site

(ii) Wix:  (https://support.wix.com/en/article/general-data-protection-regulation-gdpr)

We use Wix for for web hosting, contact management and analytics

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